The Regular Members of the Ward Committee elected at the presidential primary
shall meet for the purpose of organization as provided by M.G.L. c. 52, sec. 4.
The organizational meeting shall be held no sooner than thirty (30) days after
the presidential primary and no later than forty (40) days after the presidential primary.
The organizational meeting shall be called by the Chairman.
The Chairman shall call the organizational meeting to order,
and call for the adoption of these by-laws,
as may be amended,
and for the election of officers.
Within ten (10) days after the organizational meeting,
the Secretary of the Ward Committee shall file with the State Secretary's Office,
the Office of Campaign and Political Finance,
the Boston City Clerk,
the Boston Republican City Committee,
and the Massachusetts Republican State Committee,
a list of the members of the Ward Committee and its officers.
Within ten (10) days after each change of officers or Regular Members of the State Committee,
the Secretary of the Ward Committee shall file supplemental reports as directed above.
There shall be a minimum of four (4) regular meetings of the Ward Committee yearly,
to be held quarterly,
and such additional special meetings as the Chairman may deem necessary
or as may be called by petition of the Regular Members.
(a) Notice:
All Ward Committee meetings shall be called by the Secretary acting under instructions of the Chairman.
Notice of each Ward Committee meeting shall be given or mailed to each Regular Member
at least fourteen (14) days before the date of such meeting.
An agenda for the meeting shall be mailed with the notice.
A quorum for all business shall consist of no fewer than twenty-five (25) percent
less 1
of the current Regular Members as on file at the Office of the Secretary of the Commonwealth,
although less than such number can act to adjourn a meeting.
Section 5. Participation.
Regular, Associate and Honorary Members of the Ward Committee may take part in any meeting,
while only Regular Members may vote.
Non-members may address the Ward Committee only with the Ward Committee's consent.
The Ward Committee may exclude non-members from the meeting in order to discuss confidential matters.
Section 6. Voting.
All votes shall be by voice vote except as provided herein.
Every voting member shall have one (1) vote.
There shall be no proxies.
Upon request of any Regular Member,
voting shall be by a show of hands.
A roll call vote shall be ordered when requested by two (2) Regular Members present at a meeting.
A secret ballot,
when requested by a majority of the Regular Members present and voting at a meeting,
will take precedence over all other forms of voting.
Unless otherwise specified,
all votes shall be by majority of Regular Members present and voting.
All resolutions for adoption by the Ward Committee shall be submitted in writing before a vote is taken.
Section 7. Parliamentary Authority.
These by-laws shall govern the conduct of meetings and other business of the Ward Committee.
In event of a conflict between these by-laws and Republican Party By-laws or public law,
the order of precedence shall be:
(1) Boston Ward Three Republican Committee By-laws,
(2) Massachusetts Republican State Committee By-laws or Republican National Committee By-laws,
(3) the public laws of Boston,
Suffolk County,
the Commonwealth of Massachusetts or the United States in the order listed.
Where these by-laws and the above listed authorities are silent,
the conduct of meetings and other business of the committee shall follow
(1) the customary practices of the Ward Committee and
(2) Robert's Rules of Order in the most recent edition conveniently available.
